DOT RANDOM CONSORTIUM PROGRAM
What is a Consortium?
A Consortium is a group of companies working together with the same common objective of achieving the annual
minimum required drug and alcohol random testing rates established by Department of Transportation (DOT) for the given calendar year.
2018 YTD Consortium Pool Average Size (Subject to change without notice)
Number of Companies: 158
Participants/Employees: 1390
How does this program work?
Below are the steps followed in the management of the DOT Random Consortium Program, however we also offer
testing and programs for Non-Regulated employers.
To compliment any employer’s random testing program, we offer our full TPA service, which includes the monitoring
of Pre-employment, Post-Accident, Reasonable Suspicion, Return to Duty, and Followup testing. Monitoring testing
provides the employer access to statistical data which is an essential part of measuring the effectiveness of a
company’s substance abuse testing program.
As subject matter experts, we also provide assistance with Policy Writing & Implementation, Supervisory Training
and other essential tools in areas of implementing a drug free work-place.
Selection Rates
Consortium random selections take place at Midwest Occupational Health Management Services, Inc. (MOHMS), on a quarterly basis (4 times a year) in compliance with Department of Transportation Federal Regulation required testing
rates for controlled substances and alcohol per calendar year. Each participating member has an equal chance of
being selected 1-4 times per year, or might never be selected.
Random Selection Method
When choosing participants for a random test, the computer uses a basic and complete method to ensure unbiased
selections. It is a double blind selection method one in which neither the administrators nor the participants can
predict or affect the outcome. Sometimes participants challenge a particular random selection or even the entire
process. This drug testing compliance software utilizes an exclusive system called RandSel Tracking that records
actions that could affect the outcome of any random selection. The RandSel Tracking system has proven itself in
every challenge to date.
Updating the Pool
Prior to a selection taking place, MOHMS provides the Designated Employer Representative (DER) the most recent list available of eligible employees enrolled in the random pool. The list of names must be verified and signed, noting
that the list is correct and/or noting corrections (additions or deletions). If the list is not returned within 5 days from
submission date, MOHMS will assume that no changes are to be made, and will proceed with selection process.
Updates must be return to MOHMS in writing via fax or email (requesting pool changes over the phone or voicemail is not acceptable). Requests to add new employees in to the consortium pool cannot take place unless
the employee(s) has had a negative post offer or baseline result on file within last 30 days
from date of request (exception applies to employees who have been actively participating in another consortium
program and are transferring the MOHMS Consortium).
Employee Notification
After a selection takes place, the company DER is provided with notification form(s) for each selected employee.
Notification forms must be given to the employee(s) selected only on the day that he/she is to be tested. In the
event the DER is among the employees selected, he/she must report immediately for testing once the notification
form is received. Employees selected for Alcohol testing must report or testing right before, during, or right
after performing safety sensitive functions. DER must comply with having all selected employees tested within the designated selection period (prior to end of each quarter). Repeated negligent actions with maintaining
compliance and/or not following proper testing procedures may result on employer/company removal from the
Consortium program.
Testing
Individuals selected for testing are to report to the previously assigned medical facilities for testing; only pre-assigned medical facilities are guaranteed to have the certified personnel and equipment to perform testing as per
DOT guidelines. Based on the number of employees selected, the employer may choose to perform on-site
collections/testing; this service can be arranged through MOHMS, or with the employer’s medical facility of choice.
Results
DOT specimen results (to include negative, positive and adulterated specimens) are reviewed by the testing provider’s Medical Review Officer (MRO) of choice. Once the review is complete, final results are released to the DER by the established testing provider (either by MOHMS or the clinic providing the testing service). Results are provided to only the authorized DER(s) via the preferred and secure method of communication.
Record Keeping
Documentation pertaining to the drug and alcohol-testing program is maintained, in a secure location
with controlled access, according to DOT guidelines. Negative Results are stored for 1 year, and positive findings are
stored for 5 years. MOHMS serves as gatekeeper of results when specimens are processed by MOHMS preferred SAMHSA laboratory of choice.
Statistical Reports
DOT Random Statistical reports are provided to all consortium members on a quarterly basis. Annual Management
Information System (MIS) reports are available to only MOHMS full-service TPA clients.
Random Management Fee
Management fee is a one-time per calendar year service charge. No refunds for early pool withdrawals; fee applies
to individuals who participate in the pool for at least one selection period –Management fees do not include testing
fees.
Management Service Includes:
Quarterly computerized selections
Consortium member list update prior to each selection
Enrollment certification letter with each selection
Individual employee notification forms
Quarterly Statistical Reports